Best Event Management Software for Small Businesses in 2025

As we head into 2025, the event management software landscape is booming, with innovative tools emerging to streamline every aspect of event planning and execution. The global event management software market is projected to reach substantial growth in the coming years, driven by the increasing demand for seamless and engaging event experiences. 

According to recent market reports, this growth is expected to be significant, with projections showing a CAGR of around 12-17% and a market size potentially reaching between $31.73 billion and $34.7 billion by 2029.

This growth underscores the importance of selecting the right software to manage your events effectively. This article unveils the top 10 event management software solutions to watch out for in 2025, offering a diverse range of features and functionalities to cater to various event types and business needs. From robust ticketing and registration systems to cutting-edge marketing and attendee engagement tools, these platforms are designed to empower event organizers and create unforgettable experiences for attendees.

What is an Event Management Software?

Event management software provides a centralized platform to organize and automate all aspects of planning and running events. It's a toolkit that helps event organizers manage everything from the initial idea to post-event follow-up, replacing disparate systems like spreadsheets and email chains with a unified solution. This approach streamlines workflows, improves team collaboration, and ultimately contributes to more successful events.

Key functions of an event management software include:

• Event Development: Defining objectives, budgeting, venue selection, scheduling, and logistical coordination.
• Marketing and Outreach: Creating event websites, managing email campaigns, leveraging social media, and tracking marketing effectiveness.
• Attendee Registration and Ticketing: Setting up online registration, managing attendee information, processing payments, and issuing tickets.
• Attendee Engagement: Facilitating communication with attendees, managing their details, tracking attendance, and promoting networking opportunities.
• On-site Event Execution: Streamlining check-in processes, printing badges, managing vendors, and handling on-site logistics.
• Post-Event Evaluation: Gathering feedback, analyzing event data, generating reports, and assessing event outcomes.

Illustrative Scenario:

Consider a company organizing a major product launch. Without specialized software, they might rely on separate tools for managing registrations, communicating with attendees, and handling on-site logistics. This can lead to disorganization and potential errors.

By using an event management software, they can:

• Develop a dedicated event website with integrated registration capabilities and comprehensive event details.
• Automate email communications to registered attendees, including reminders and updates.
• Maintain attendee data in a secure and accessible manner.
• Offer a mobile app for attendees to access the event agenda, connect with other participants, and engage in interactive features.
• Generate post-event reports to analyze attendance patterns, gather feedback, and evaluate the success of various aspects of the launch.

In essence, event management software simplifies the intricacies of event planning, allowing organizers to concentrate on creating impactful and memorable experiences. Further on, let us look at some of the types of event management software.

Different Types of Event Management Software 

The event management software landscape offers a variety of solutions tailored to specific event needs. Understanding these different types is key to selecting the right platform. Here's an overview of the major categories:

• Full-Featured Event Management Suites: 

These comprehensive platforms handle the entire event lifecycle, from initial planning and registration to marketing, on-site execution, and post-event analysis. They provide a centralized hub for all event-related activities.

• Registration and Ticketing Solutions: 

These platforms specialize in streamlining attendee management, focusing on efficient online registration, secure payment processing, and seamless ticket distribution.

• Event Marketing Platforms: 

Designed to maximize event visibility, these tools offer features like email marketing automation, social media integration, and other digital marketing channels to promote events effectively.

• Conference and Meeting Management Tools: 

Catering to larger events, these platforms often include features for agenda creation, speaker management, session scheduling, and attendee tracking.

• Virtual and Hybrid Event Platforms:

With the growth of online and hybrid events, these platforms provide the necessary infrastructure for live streaming, virtual networking, interactive sessions, and managing both remote and in-person attendees.

• Exhibitor and Sponsor Management Software: 

For events with exhibitors and sponsors, these solutions facilitate partnership management, booth assignments, sponsorship package management, and communication.

• On-Site Event Execution Tools: 

These platforms focus on the logistics of running the event itself, often including features for attendee check-in, badge printing, on-site support, and real-time event tracking.

Choosing the right type of event management software is crucial for successful event execution. With that in mind, let's delve into the top 10 event management software solutions to look out for in 2025.

Top 10 Event Management Software Solutions in 2025

1. fielddrive

fielddrive is a leading provider of innovative onsite event technology solutions, designed to streamline event operations and enhance the attendee experience. Known for its commitment to sustainability and cutting-edge technology, fielddrive offers a suite of tools that make event planning more efficient and effective

Key offerings:

• Touchless Check-In Kiosks: Speed up registration with secure, contactless check-ins.  
• Facial Recognition Technology: Quick and secure attendee identification.  
• Real-Time Badge Printing: Customize and print badges on demand.  
• Lead Retrieval Tools: Empower exhibitors with easy-to-use tools for capturing leads.  
• Analytics and Reporting: Gain insights into attendee behavior and event performance.
• Sustainability Options: Eco-friendly solutions like biodegradable badges.  
• Integration Capabilities: Seamlessly integrates with existing event management platforms.

Pros:

• Seamless, touchless check-in experience.
• Powerful data analytics and reporting tools.
• Eco-friendly options.
• Integration with existing platforms.

Cons:

• Potential learning curve for some users.

2. Eventify

Eventify is an innovative event management tool designed to streamline the planning and execution of various events. It offers a comprehensive platform that simplifies the process of organizing events.  

Key Features:

• User-Friendly Interface: Intuitive design for easy navigation.  
• Customizable Event Pages: Personalized event pages that reflect branding. 
• Ticketing and Registration: Integrated ticketing and payment processing.  
• Real-Time Analytics: Insights into attendee engagement and event performance.  

Pros:

• Simplifies event planning.
• Enhances attendee engagement.
• Provides valuable insights.

Cons:

• Potential learning curve for new users.
• Some advanced features may require additional costs.

3. Whova

Whova is an event management platform designed to enhance the experience of attendees and organizers alike. It provides a comprehensive suite of tools for planning, executing, and engaging participants.  

Key Features:

• Comprehensive Event Management: All-in-one solution for in-person, hybrid, and virtual events.  
• Attendee Networking: Facilitates networking through profiles, messaging, and meeting scheduling.  
• Business Card Scanning: Digitizes business cards for easy contact management.  
• Real-Time Updates: Live updates and announcements for attendees.  

Pros:

• Enhances attendee engagement.
• Saves time for organizers.
• Robust features for various event types.

Cons:

• Potentially overwhelming for some users.
• Networking effectiveness depends on attendee participation.

4. Cvent

Cvent is a leading event management software designed to simplify the planning and execution of various events.  

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Key Features:

• Event Registration: Streamlined registration process with custom forms.  
• Venue Sourcing: Tools for searching and comparing venues.
• Event Marketing: Integrated marketing tools for promotion.  
• Attendee Engagement: Mobile event apps, live polling, and networking.  

Pros:

• Comprehensive suite of tools.
• Streamlines registration and venue sourcing.
• Valuable insights through analytics.

Cons:

• Can be complex and have a steep learning curve.
• Higher costs compared to some other solutions.

5. vFairs

vFairs is a versatile event management platform that facilitates seamless planning and execution of virtual, hybrid, and in-person events.  

Key Features:

• Customizable Landing Pages: Branded landing pages for registrations.  
• Integrated Event Marketing: Tools for email marketing and social media promotion.  
• Real-Time Analytics: Monitoring event performance and attendee engagement.  
• Gamification and Networking: Enhancing attendee interaction.

Pros:

• Comprehensive solution for various event types.
• Robust marketing tools.
• Real-time analytics.

Cons:

• Potential learning curve.
• Potential technical issues during high-traffic events.

6. Bizzabo

Bizzabo is an event management platform that empowers organizers to create, manage, and promote a wide range of events.  

Key Features:

• Event Registration and Ticketing: Customizable forms and ticketing solutions.  
• Audience Engagement Tools: Live polling, Q&A, and networking.  
• Event Marketing Solutions: Integrated marketing tools for promotion.  
• Analytics and Reporting: Detailed analytics for tracking performance.

Pros:

• Wide range of features.
• Robust analytics.
• Enhanced attendee engagement.

Cons:

• Potential learning curve.
• Potential limitations with the website builder.

7. EventMobi

EventMobi is robust event management software that simplifies the planning and execution of various events.  

Key Features:

• Registration and Ticketing: Custom registration forms and efficient payment processing.  
• Attendee Engagement Tools: Live polling, Q&A, and networking.  
• Analytics and Reporting: Detailed analytics for tracking performance.
• Gamification: Encouraging attendee participation.  

Pros:

• Comprehensive features.
• User-friendly interface.
• Strong analytics.

Cons:

• Limited customization beyond the event app.
• Potential technical glitches.

8. Eventleaf

Eventleaf is an intuitive event management software designed to simplify the planning and execution of various types of events.  

Key Features:

• Customizable Event Websites: Personalized landing pages.  
• Registration and Ticketing: Streamlined registration and ticket management.  
• Attendee Engagement Tools: Live Q&A, networking, and gamification.  
• Real-Time Analytics and Reporting: Monitoring event performance.  

Pros:

• User-friendly interface.
• Comprehensive features.
• Strong analytics.

Cons:

• Some advanced features may require setup.
• Limited customization for certain elements.

9.Stova

Stova is a versatile event platform designed to foster engaging attendee experiences across in-person, virtual, and hybrid event formats. Their strength lies in interactive tools and extensive customization possibilities.

Key Features:

• Interactive Mobile Apps: Tailored mobile apps with personalized agendas, networking functionalities, and gamification elements.
• Virtual Event Platform: A suite of tools for live streaming, virtual exhibitor spaces, and interactive sessions.
• Hybrid Event Solutions: Seamless integration of in-person and online components.
• In-Depth Analytics: Data-driven insights into attendee activity and event ROI.

Pros:

• Emphasis on attendee interaction.
• Adaptable platform for diverse event types.
• Extensive customization capabilities.

Cons:

• Potentially steeper learning curve due to platform complexity.
• Pricing may vary based on features and event size.

10. Hubilo

Hubilo specializes in virtual and hybrid event solutions, emphasizing interactive features and immersive online experiences.

Key Features:

• Interactive Virtual Environment: Customizable virtual lobby for networking and exploration.
• Virtual Networking Spaces: Dedicated online areas for attendee connections.
• Live Streaming and Webinar Tools: Capabilities for broadcasting sessions and audience engagement.
• Sponsor and Exhibitor Resources: Virtual booths and lead capture tools for sponsors.

Pros:

• Optimized for virtual and hybrid events.
• Focus on attendee engagement and networking.
• Branded and customizable event experiences.

Cons:

• Primarily geared towards virtual and hybrid events, potentially less suitable for purely in-person events.

This comparison highlights the diverse capabilities of event management software. By carefully considering your specific needs and budget, and by conducting thorough research with the vendors themselves, you can select the ideal platform to power your events in 2025 and beyond.

Event Management Software Costs: What You Need to Know

Planning and executing a successful event, regardless of size, requires meticulous attention to countless details. Event management software has become an indispensable tool for navigating these complexities, but a common question among event organizers is: What is the financial investment required for such solutions? The price of event management software varies considerably, making it essential to understand the variables that influence cost before committing to a platform.

Several key factors play a role in determining the final cost such as:

• Attendee Volume: The number of attendees is often a primary cost driver. Most platforms use a tiered pricing structure, meaning the price increases as the number of attendees rises. Larger events inherently require more resources and support, thus contributing to the higher cost.
• Feature Set and Functionality: Basic plans typically include core features like registration, ticketing, and rudimentary reporting. More comprehensive plans unlock a wider range of functionalities, such as event marketing tools, mobile apps for attendees, virtual event capabilities, on-site management tools, and in-depth analytics. Each additional feature can contribute to the overall expense.
• Event Type and Format: The specific type of event being organized can also influence pricing. For example, virtual or hybrid events might necessitate specialized features like live stream integrations or virtual networking platforms, which may be included in premium plans or offered as add-ons.
• Subscription Model: The majority of event management software providers utilize a subscription-based model, with options for monthly or annual billing. Annual subscriptions frequently offer cost savings compared to monthly installments. Some vendors might also provide pay-per-event pricing for clients who host events infrequently.
• Customer Support and Training: The level of customer support and training provided can also be a factor in the overall cost. Premium support packages, which might include dedicated account managers or on-site assistance, could come at an additional charge.
• Tailoring and Integrations: If custom development is required, along with integrations with other software platforms (such as CRM or marketing automation systems), or if branding customizations are desired, these will likely add to the overall expenditure.
• Vendor Standing and Reputation: Established and well-regarded vendors might command higher prices compared to newer or less-established providers. This often reflects the quality of their software, the level of support they offer, and the overall service experience.
  
  

It is important to remember that "free" software often comes with trade-offs. These trade-offs might include restrictions on the number of attendees, limited feature sets, or even the inclusion of advertisements. While free options can be suitable for very small, simple events, they might not be adequate for larger or more complex events.

To illustrate the value of selecting the appropriate event management platform, let's consider a practical example of how a specific company leveraged fielddrive to optimize their on-site event operations and create a more positive experience for their attendees.

Case Study: fielddrive Empowers ICCA to Deliver Sustainable, High-Impact Global Events

ICCA, a leader in the global meetings industry, partnered with fielddrive to enhance its in-person events post-pandemic. ICCA aimed for seamless, engaging experiences for 1,500+ attendees, prioritizing sustainability and efficiency.

Challenge: 

ICCA needed to improve badge management, personalization, system integration (EventsAir), onsite operations (check-in, translations), real-time insights, sustainability, and global support consistency.

The Solution:

fielddrive provided ICCA with a suite of integrated solutions to address these challenges:

• Live Badging: fielddrive's on-demand badge printing eliminated the need for pre-printed badges, streamlining logistics and reducing waste.
• Robust Badge Customization: fielddrive's flexible platform enabled ICCA to create personalized badges featuring attendee details like dietary preferences, personas, and voting rights, enhancing engagement.
• Seamless EventsAir Integration: fielddrive's API integration with EventsAir ensured real-time data synchronization between the registration system and onsite operations, facilitating smooth check-ins and accurate data capture.
• Effortless Check-ins: Self-service kiosks with QR code and facial recognition check-in options provided a fast and efficient arrival experience for attendees.
• On-the-Fly Attendee Updates: The fielddrive system allowed for real-time edits to attendee details during check-in, ensuring accurate badge information, including name translations for international attendees.
• Real-time Analytics: fielddrive's analytics dashboard provided ICCA with live insights into check-in rates, session participation, and attendee flow, enabling data-driven decision-making.
• Sustainable Event Solutions: fielddrive's on-demand printing, biodegradable paper badges, eco-friendly ink, and elimination of PVC and plastic badge holders aligned with ICCA's sustainability goals.
• Global Support Network: fielddrive's global presence ensured consistent service and support for ICCA events worldwide.

The Results:

The partnership between ICCA and fielddrive yielded significant results:

• Increased Efficiency: Streamlined badge management and check-in processes saved time and resources.
• Enhanced Attendee Experience: Personalized badges and seamless check-ins improved attendee satisfaction.
• Improved Data Accuracy: Real-time data synchronization ensured accurate and up-to-date information.
• Data-Driven Decision Making: Real-time analytics empowered ICCA to optimize event operations on the fly.
• Reduced Environmental Impact: Sustainable solutions minimized waste and supported ICCA's green initiatives.
• Consistent Global Support: fielddrive's global network provided reliable support across ICCA's international events.

fielddrive's integrated solutions and commitment to innovation enabled ICCA to achieve its event goals while reinforcing its position as a leader in the meetings industry. This case study highlights the power of technology to enhance event experiences, optimize operations, and promote sustainability in the global meetings industry.

Conclusion 

As you evaluate the top 10 event management software solutions for 2025, consider the critical role of onsite event management in overall event success. While various platforms offer helpful features, fielddrive distinguishes itself as the premier choice for optimizing the onsite experience. Their cutting-edge technology, encompassing touchless check-ins for enhanced hygiene and efficiency, facial recognition for seamless and secure attendee identification, and real-time analytics for actionable insights into event flow and engagement, ensures your events run smoothly from start to finish. Don't just manage your event; master it. 

Partner with fielddrive to elevate your onsite event management to the next level. Book a free demo today and discover how fielddrive can transform your events.sd